Exhibitor Information

Layout

The image linked below shows the anticipated exhibitor layout.  Exhibitor spaces that are blue are available.  Exhibitor spaces shaded grey in the image have already been reserved.

Exhibitor Layout

An Invitation to Exhibit

We are delighted to invite companies and organizations to participate in the 18th Annual TAAC Conference, to be held at the Eldorado Hotel & Spa, located in Santa Fe, New Mexico, on December 12-15, 2016.

As an exhibitor, you will have the opportunity to personally present your products and services to approximately 450 individuals and organizations with interests in UAS.  Many federal agencies, private industry, and educational institutions will be represented.

Exhibit Hours

Exhibit hours have been scheduled to provide maximum interaction between attendees and exhibitor personnel:

Monday, December 12

6:00 p.m.-9:00 p.m.

Tuesday, December 13

9:00 a.m.-9:00 p.m. (during breaks and meals)

Wednesday, December 14

9:00 a.m.-9:00 p.m.(during breaks and meals)

If it is necessary to alter exhibit hours in the best interest of the event, Exhibitors will receive as much advance notice as possible.

Installation, Opening, and Dismantling

Display space will be available for set-up as follows:

Exhibitor Setup

Monday, December 12

2:00 p.m. - 5:00 p.m.

Show Dates

Monday, December 12
Tuesday, December 13
Wednesday, December 14

6:00 p.m. - 9:00 p.m.
9:00 a.m. - 9:00 p.m.
9:00 a.m. - 9:00 p.m.

Dismantle

Wednesday, December 14
OR
Thursday, December 15

9:00 p.m. - 11:00 p.m.

7:00 a.m. - 9:00 a.m.

The exhibits will officially open at 6:00 p.m. on Monday, December 12, and all exhibits will remain in place until 9:00 p.m. on Wednesday, December 14.

Shipping and Storage

Exhibitors who are shipping materials should arrange for delivery to Eldorado Hotel & Spa no earlier than December 8. Exhibitors may arrange for a drayage company to hold their boxes until the requested delivery date.

Exhibitor Privileges

TAAC exhibitor space includes the following:

·         8’ X 10’ booth space area

·         One (1) 6’ table with linen cover and 2 chairs

·         500 watts of power

Please Note: Exhibit displays cannot exceed 10' wide unless purchasing extra booth spaces.

Security

Exhibitors will be responsible for the security of their own booths. Please do not leave equipment or irreplaceable items unattended, including overnight. Exhibitors are advised to carry special insurance to cover exhibit materials against damage and loss.

Rental Charges and Space Reservations

All exhibitors MUST register for the general sessions.  Display space will cost $1,000.00 per 8’ X 10’ booth, plus General Session registration; each additional space is $1,000, plus General Session registration. Reservations will be accepted until December 6, 2016. Display space will be reserved on availability basis.  To reserve space, complete the Conference Registration Form on the TAAC website, which includes a section for Exhibitor Registration, and submit with payment.  Please remit total payment by check or credit card with your registration form. The last day to pay by check is November 28.  Exhibitor registration is contingent upon TAAC approval to exhibit.

Make checks payable to:

New Mexico State University

Please mail checks to:

New Mexico State University
Attn: Selena Chavez (TAAC)
Box 30002, MSC-PSL
Las Cruces NM 88003
 

Conference Registration

If more than one person from the same company is attending, only one person will register using the Exhibitor Registration form and pay for the exhibit booth.  The other attendees will register using the same form, but they will skip the exhibitor section.  The registration form has the option of registering several individuals at one time and making the payment on the final page for all registered attendees with one form of payment.

Confirmation

Registrations for exhibit space will be confirmed via e-mail. Please contact TAACREG@psl.nmsu.edu for questions or additional information.

Deadline

The deadline for reserving exhibit space is December 6, 2016. After this date, exhibitor reservations are contingent upon availability.